Mote Marine Laboratory is an Equal Opportunity Employer and actively seeks to diversify its work force. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected category. Mote Marine Laboratory participates in E-Verify.
Our current employment openings are listed below. We will post links to our Mote Postdoctoral Research Fellowships here as they become available.
Coral Reproduction Staff Biologist, Summerland Key, FL
Custodial Services
Mote Marine Laboratory and Aquarium is seeking full-time and part-time, daytime and second shift, custodial staff who are responsible for maintaining an exceptionally clean venue, laboratory and offices for all visitors and staff, always following Mote policies and procedures while having great attention to detail with integrity and pride.
Our ideal Day Porter will have some experience in the customer service or janitorial industry and is comfortable interacting with both staff and visitors while enjoying everything Mote has to offer. They will have a great attendance record and will have a demonstrated record of good communication skills with customers and supervisors. A good eye for detail and the ability to work independently is a must.
Second shift (6pm to 2:30am) custodial staff will perform various cleaning tasks on a scheduled basis and as needed. Areas of accountability include, but are not limited to bathrooms, carpets & floors, trash, mirrors & windows, counters & shelves, elevators, employee office & break rooms and restrooms, stairwells, specific areas of exhibits, such as the outside of tanks & viewing windows, ceilings, special event rooms, and other assigned areas.
The Assistant Manager of Custodial Services should be hands on, self-motivated, and can work with little supervision and strives to meet customer and staff satisfaction. They will be responsible for a crew of custodial staff who will clean public, laboratory and office areas.
Skills
Perform routine tasks accurately and efficiently
Able to work independently with limited supervision
Communicate clearly both verbally and in writing
Possess time management and organizational skills
Adaptable and flexible in a changing work environment- growth mindset
Utilize independent judgment to address basic custodial issues
Physical
Ability to work in both inside or outside in hot/humid Florida weather conditions
Ability to spend the majority of the workday walking, standing, bending and lifting.
Tolerance to work around noisy machinery & equipment
Ability to work in confined spaces
Ability to lift and carry cleaning equipment and supplies
Ability to clean overhead and within upward reach
Capable of working around chlorine and other sanitizing chemicals
Interested applicants should apply on line at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or curriculum vitae, and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other protected category. Mote participates in E-Verify and this position is subject to a criminal history background check.
Senior Accountant
Come grow with Mote! This ¾ time or 30 hours/week to start, with benefits, Senior Accountant will support the CFO in financial recording, review, documentation and reporting of Mote Marine Laboratory and Aquarium research and non-research activities.
Essential Duties & Responsibilities:
To support the CFO in financial recording, review, documentation and reporting of Mote research and non-research activities.
Prepare account reconciliations and related journal entries; assist CFO in review of Business Office staff invoicing, entries and adjustments prior to posting to general ledger
Prepare and record bi-weekly fringe and indirect (overhead) allocations and other month-end allocations of support services.
Maintain documentation of required matching grant support.
Assist CFO in research project reporting and work closely with Sponsored Programs and Business Office/HR staff in preparing adjustments to reclassify expenses to proper accounts or project numbers
Assist in month end closing & monthly/quarterly reporting requirements and processes
Prepare journal entries for Mote Marine Foundation investment activity
Assist CFO in preparation of schedules and supporting documentation for the annual single audit and form 990
Assist CFO and Business Office staff with implementing periodic accounting/payroll software updates/changes and procedures which enhance workflow and internal controls
Assist CFO and Business Office staff with updating and maintaining fixed asset records
Support the Business Office/HR staff in troubleshooting and resolving various accounting and software issues and serve as backup for essential functions
Perform other duties or special projects as assigned.
Knowledge, Skills & Abilities:
Excellent skills in Excel and experience with creating and modifying Word and .pdf documents.
Solid understanding of General Ledger and GAAP concepts and ability to read and comprehend financial statements
General knowledge of non-profit accounting standards, GASB principles and Federal/State Single Audit requirements
Knowledge of cost accounting principles
Ability to work independently and with others in a dynamic work environment
Must be able to prioritize and accomplish multiple tasks simultaneously
Proactive research, follow-up and follow-through in problem-solving
Extreme attention to detail and documentation
Ability to communicate effectively verbally, in writing, in-person and virtually
CPA certification desirable
Minimum Requirements:
Bachelor’s degree in Accounting from an accredited institution
Minimum 3-5 years’ experience working directly with financial accounting systems, including general ledger and subsidiary ledgers
Physical Requirements:
Must be able to remain in a stationary position approximately 90% of the time, occasionally move about the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office machinery, such as a calculator, copy machine, and printer. The person in this position frequently communicates with staff members and must be able to exchange accurate information in these situations.
Work Environment:
The noise level in the work environment is moderately quiet, with frequent interruptions and multiple demands. Normal working hours are between 8:00 am to 5:00pm, Monday through Friday, with occasional evening or weekend hours.
Interested applicants should apply on line at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm April 16th, 2021.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other protected category. Mote participates in E-Verify
Staff Biologist
Location: Elizabeth Moore International Center for Coral Reef Research and Restoration (IC2R3), Summerland Key, Florida
Primary Function: This position is primarily to support Mote’s coral sexual propagation activities, including assisting with coral spawning (in field, on land), fertilization, larval settlement, recruit rearing, and grow-out of sexually-produced corals from any stony coral species IC2R3 may work with.
Primary Duties:
Assist with restoration and/or research objectives involving the sexual propagation of corals
Oversee daily care and maintenance of sexual recruits and their raceway habitats
General coral husbandry tasks include siphoning and cleaning raceways, employing algal mitigation strategies, maintaining grazing organisms, administering Lugol treatments, providing appropriate lighting schemes, monitoring water quality parameters, feeding coral recruits, building settlement racks, and maintaining readiness of the outdoor nursery in the instance of unfavorable weather
Assist with coral separation and re-mounting to new substrates
Assist with optimization of labelling schemes and record keeping
Assist with maintaining a safe, clean, organized indoor wetlab space
Assist with taking coral samples for genetic and research purposes
Conduct data collection, entry and analysis associated with research
Conduct microfragmentation when necessary
Assist with macro/micrograph and fluorescence imaging
Mentor interns
Maintain an organized nursery and inventory of corals
Manage deliverables associated with specific funding efforts
Assist with research and restoration activities related to coral reproduction in the field
Manage daily operations of an ex situ spawning system
Additional duties will include assisting with various tasks related to the daily operation of a full-service marine laboratory, assist with field and lab support to visiting scientists, and assist with outreach and education activities as needed.
Required Knowledge, Skills, and Abilities:
Some knowledge of the corals found within the Florida Reef Tract
Participate in heavy physical exertion while swimming or diving or hauling gear
Lift heavy objects or equipment up to 50 lbs
Ability to work under strenuous conditions in the field or on land, at night for long hours in a tropical climate during spawning season
Working knowledge of computer software (Windows, Microsoft Office)
Normal hours are 8:00-5:00 M-F; however, weekend and evening hours will be required at times, especially during spawning season and sometimes during ongoing experiments
Minimum Qualifications or Requirements:
MSc degree in the marine or biological sciences from an accredited college or university (those with a BSc degree will be considered if they meet all other minimum requirements)
Previous research diving experience
Experience working with corals and aquaria systems
Experience working in R
SCUBA certification of Open Water
Valid license to drive in the State of Florida
Expected Start Date: early June 2021
Duration: 1 year with the possibility to extend depending on performance and funding
Interested applicants should apply on line at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm April 16th, 2021.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other protected category. Mote participates in E-Verify
Accounts Payable Assistant
The Accounts Payable Assistant performs a variety of detail-oriented accounting tasks related to the maintenance/processing of payable account records, invoices, etc.
Duties
Carefully review completed Purchase Orders to ensure that information is properly recorded and contain appropriate authorization for payment.
Review invoices and statements to ensure that all the information appearing on them is accurate and complete.
Charge expenses to accounts and cost centers by analyzing invoices/purchase orders.
Code documents according to company procedures.
Maintain accounting ledgers by verifying and posting account transactions.
Check figures, postings, and documents to ensure that they are correct, mathematically accurate, and properly coded.
Processing of bi-monthly Accounts Payable checks. FAST records to be committed at end of each work week.
Scan all invoices into PaperSave program
Serve as back up to process Purchase Orders and open mail in absence of Accounts Payable Supervisor
Reconcile monthly vendor statements.
Maintain proper vendor files for research and reference.
Filing of completed payments, project documents and files, etc. in a timely manner
Correspond with vendors and respond to inquiries.
As requested, retrieve documents needed for project billing and for audit.
Refiling of all invoices/purchase orders/documents after audit or as needed.
Process Journal Entries and Cash Receipt Journals as assigned.
Assist in month end and year end closings.
Multi-task and work under time constraints.
Prepare daily Aquarium deposits, at least one set of bags every Monday and as needed to cover vacation and sick days, etc.
Prepare beginning cash bags for Aquarium as needed.
Serve as back-up for receptionist/front desk (phone coverage/mailing services, etc.) as needed.
Manages and maintains company cellular phone service account (Verizon Wireless, ATT Mobility, Sprint) for all campuses
Assist with insurance policy tracking
Assist with other duties and projects as needed/assigned
Qualifications
Minimum of an Associate’s degree or advanced training preferred.
4+ years bookkeeping experience. Accounts Payable experience a plus.
Proficiency with Microsoft Suite (i.e. Word, Excel).
Proficient in data entry.
Attention to detail and accuracy is imperative, including acceptance and performance of self-correcting practices as needed.
Proactive thinker with problem solving skills
Experience in a related job and working in an office environment.
Discretion and trustworthiness due to frequent contact with confidential material and with cash.
Excellent communication skills.
General understanding of accounting practices and principles.
Physical Requirements:
Occasionally move or transport objects weighing up to 25 pounds.
Ability to work in a stationary position for long periods of time.
Occasionally positions self to reach under shelves and desks and higher shelves and files
Large amount of cash handling.
Interested applicants should apply on line at https://mote.smapply.org/prog/job_applicants or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm April 16th, 2021.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other protected category. Mote participates in E-Verify
